Company secretary

A company secretary is usually a senior position in a private company or public organisation, normally in the form of a managerial position or above. For most of the SMEs in Hong Kong, the company would not employ a company secretary by its own, but would outsource the company secretarial duty to a professional firm for ensuring an organisation complies with relevant legislation and regulation, and keeps board members informed of their legal responsibilities. Company secretaries are the company’s named representative on legal documents, and it is their responsibility to ensure that the company and its directors operate within the law.

It is also their responsibility to register and communicate with shareholders,
to ensure that dividends are paid and to maintain company records,
such as lists of directors and shareholders, and annual accounts.